Every project, every file, every person on it — in one place. OSGA is where an engineering, architecture or licensing office keeps its projects, the documents and drawings they produce, the meetings and emails around them, the work still to do, and the clients, councils and engineers involved. It runs on your own server and is licensed per user.
Every project file gets a consistent name and number. Documents and engineering plans keep their versions, revisions and sub-revisions; lists show only the newest, and older ones are one click away.
You check a file out to work on it, and it is locked to you until you check it back in. Two people can never save over each other. An administrator can release a stuck lock — and file the work that was in it.
Each project keeps an activity log and a Meetings & Notes tab. Emails with the project’s reference in the subject log themselves on it, so decisions don’t live in one person’s inbox.
Meetings are created in OSGA: email invitations with calendar files, Microsoft Teams, Zoom or Google Meet links in one click, and the answers come back in — from the app or straight from the guest’s calendar.
A shared Workboard of tickets in To do, In progress and Done, for the whole office or one project. An engineering plan becomes a set of tickets in one step, and the calendar shows meetings and due dates side by side.
People see the projects they are assigned to, and nothing else. Assigning someone is how you give access; four roles decide who can view, work, set up or administer.
A shared drawing library with DWG and DXF previews in the browser, and a legislation library per city council with PDFs that open on screen. Site photos, videos and 3D models sit on the project, grouped by tag.
A one-click summary per project, notifications for what changes on your work, and screens that update by themselves as colleagues check files in and move tickets.
Scheduled database and file backups to a network share or a second bucket. Closed projects move, compressed, to an archive — and come back if reopened. The license activates with your portal login.
Example data from a demonstration office — the projects, clients and councils are made up, the software is not.
Your day at a glance — the shared Workboard opens first: every ticket in To do, In progress or Done, for you, a colleague or one project. Your favourite projects sit alongside.
Documents with history — every document shows its version, revision and sub-revision; check out, download, or open earlier ones from the same row.
Meetings that run themselves — a numbered work-site meeting with staff, a technician and an outside guest. Invitations, online links and answers are all on the meeting.
The project’s diary — manual entries, plus automatic ones for new files, meetings, tickets and emails that mention the project. Searchable by person, author and date.
The week ahead — your meetings at their time, in your timezone, and ticket due dates in the all-day row. Switch to the month view to look further ahead.
One home per project — client, city council, work site, land registry and team on the Overview; ten tabs hold everything else.
Pick the client, the project type, the claim type and the city council. OSGA gives it a reference code and assigns you to it.
Client documents, council request forms, meeting minutes and engineering-plan files are copied in from your templates — ready to work on, not blank.
Add the colleagues who should see it — nobody else can, not even by guessing the link — and turn each engineering plan into tickets on the Workboard.
Check out, edit on your own PC, check in. Each check-in is a new entry in the file's history; milestones are marked as new revisions or versions.
Invite to site meetings, log calls and emails, add site photos. Close the project and it turns read-only, its files archived — the whole story kept on it.
OSGA works with the mailbox and the online-meeting service the office already has: Microsoft 365, Google Workspace or any SMTP/IMAP provider; Teams, Zoom or Google Meet.
OSGA is a product you install, not a service you rent. Everything an administrator needs to keep it running ships in the box, and none of it needs us on the phone.
A web application and a small desktop application over one server. Standard, well-supported components throughout; nothing exotic to maintain. Uploads go straight to storage so large drawings transfer reliably. Ask us for the full technical sheet or a walkthrough with your IT.
Get in touch for a walkthrough with your own project data — it takes an hour.